Logo - Small Wisconsin Map highlighting Area 75
Alcoholics Anonymous in Southern Wisconsin
Alcoholic’s Anonymous – Area 75
Alcoholic’s Anonymous – Area 75
9:00 a.m. Saturday May 17, 2008
Spring Conference Assembly Meeting
Olympia Resort & Conference Center
Oconomowoc, Wisconsin


MINUTES


SPRING CONFERENCE ASSEMBLY MEETING

OFFICERS PRESENT: John B., Area Chairperson; Ron B. Alt. Chair; George P., Delegate; Stu E., Alt Delegate/Literature; Nancy B., Secretary ; Nancy H., Treasurer; Cynthia H., Alt. Treasurer

STANDING COMMITTEE CHAIRPERSON PRESENT: Nancy G., Grapevine Chair; Matt Z., PI Chair; John W., Special Needs Chair; George D., Area 75 Registrar; Howard P., Conference Advisory Chair; Marty S. Corrections Chair; Cheryl M., CPC Chair; Chris C., Treatment Chair; Nancy S., Archivist

DCM’S PRESENT; D1-Art B.; D2- Denise E.; D3- Jim K.; D8-Bridgett A., D11-Dewey K.; D12- Terry H.; D13- Kane B.; D14 Frank S. Alt.; D15- Mike B.; D16-Theresa W.; D17-Linda N.; D19- John S.; D20-Doreen H.; D24- JD O.; D27- Gary C.; D28- Dave F.; D29- Gary E.; D30- Ken G.; D31 Benjamin B.; D34- Drew A.; D36- Paul H.; D37-Jeanne P.

GSR’S & DISTRICT COMMITTEE CHAIRPERSONS PRESENT; D1- Jeanette S., Brad B.; D2- Bob T., Jim DeB., D6-Connie M.; D8-Edna L., Toni M.; D11-Bob P.; D12-Molly K., Bruce D., Cathi W., Richard R., Ron M.; D13-Tom W., Leslie F., Rick S., Bob M., Phyllis R., Scott C., Paula F., Mark L., Diane P., Dolly H.; D14-Diane E.; D15- Clay K.; D17- Rob H.; D20-Flesha; Sunshine G. D24-Jonathan L., Matt K, Jared R., Jes B,; D25-Marty P., Marian B., George B., Jeff Z.; D28-Terry L.; D29-Miriam D., Lynn G., Gail S., Pat B., Dennis D.; D32-Kari E.,; D34-Erin J., Connie M., Susan E.; D36-Pete W.; D37-Sandy P.

OTHERS PRESENT: Past Delegates: John B., Joan J., Nancy G., Ken G., Leo M., Bill H., Bob B., Karen K., Will K., Bill A.;2008 Fall Conf. Annette D.; 2010 Spring Conf. Bob S.






SECRETARIES REPORT - Nancy B.

Reviewed minutes from Pre-Conference Assembly, Sunday April 20, 2008; containing Financial Statements, Chair Reports, and Proposal Results.

Reminder: please notify George D., our Registrar via e-mail (if possible) of any information changes regarding groups, DCM addresses, phone numbers, e-mail addresses, etc. Thank you.


TREASURERS REPORT – Nancy H.

Balance Sheet as of 4/30/08

ASSETS






Current Assets



Cash in Checking-M&I

271.43


Prudent Reserve-M&I

3,350.00


Cash-Count On Us

197.56


Cash - Rainbow Can

1,374.22


A/R-Conference Seed Money

3,000.00


Equipment

1,467.37


Equipment Depreciation

<1,467.37>



 


Total Current Assets


8,193.21









 

Total Assets


8,193.21



 







LIABILITIES AND CAPITAL






Current Liabilities




 


Total Current Liabilities


0.00






 

Total Liabilities


0.00




Capital



Retained Earnings

8,629.07


Net Income

<435.86>



 


Total Capital


8,193.21



 

Total Liabilities & Capital


8,193.21

 

 

 


Budget vs Actual as of 4/30/08

Office/Committee

2008 Actual YTD

2008 Total Budget

2008 Variance YTD

%

Overhead

$1,227.50

$3,180.00

1,952.50

61.40%

Delegate

$1,953.48

$3,345.00

1,391.52

41.60%

Alt. Delegate/Lit.

$731.33

$1,996.67

1,265.34

63.37%

Chair

$3.50

$1,399.00

1,395.50

99.75%

Secretary

$326.16

$1,532.00

1,205.84

78.71%

Treasurer

$411.88

$1,316.00

904.12

68.70%

CPC

$541.00

$1,550.00

1,009.00

65.10%

Corrections

$262.37

$2,065.00

1,802.63

87.29%

Grapevine

$0.00

$1,467.00

1,467.00

100.00%

Public Info.

$0.00

$1,157.00

1,157.00

100.00%

Treatment

$58.60

$1,039.00

980.40

94.36%

Spcl. Needs

$110.03

$892.00

781.97

87.66%

Archivist

$1,353.30

$2,925.00

1,571.70

53.73%

Alt. Chair

$44.61

$390.00

345.39

88.56%

Alt. Secretary

$0.00

$321.00

321.00

100.00%

Alt. Treasurer

$0.00

$210.00

210.00

100.00%

Archives Chair

$0.00

$578.40

578.40

100.00%






TOTAL

$7,023.76

$25,363.07

18,339.31

72.31%






COU Literature

$0.00




Rainbow Literature

$1,566.90









TOTAL

$8,590.66












Income Statement as of 4/30/08



Current
This Year

Current
Last Year

Year to Date
This Year

Year to Date
Last Year

Revenues





Group Donations

2,032.59

2,849.97

7,217.32

7,515.66

Conference Proceeds

0.00

0.00

198.31

0.00


 

 

 

 

Total Revenues

2,032.59

2,849.97

7,415.63

7,515.66


 

 

 

 






Expenses





Conference Booth Fee

450.00

0.00

450.00

0.00

GSO Fees

0.00

0.00

1,200.00

1,200.00

Interpreters/Equipment

0.00

25.00

0.00

72.99

Literature

0.00

0.00

156.80

65.46

Lodging

216.20

0.00

613.07

387.53

Meals

43.63

0.00

135.25

204.00

Mileage

997.99

263.46

1,694.51

770.60

Misc/Office Expense

158.03

34.93

203.70

306.77

Postage

287.77

349.40

453.11

405.53

Printing/Copies

127.92

96.06

310.82

395.23

Registration Fees

15.00

14.00

59.00

97.00

Rent

416.50

416.50

1,147.50

1,198.50

Archives Rent

0.00

0.00

600.00

600.00

Telephone

0.00

0.00

0.00

0.88

Travel/Airfare

0.00

0.00

0.00

398.20


 

 

 

 

Total Expenses

2,713.04

1,199.35

7,023.76

6,102.69


 

 

 

 

Net Income

<680.45>

1,650.62

391.87

1,412.97

 

 

 

 

 






Contributions Rainbow & Count On Us




Group Donations - Rainbow

593.74

433.79

1,336.85

918.33

Group Donations - Count On Us

74.00

5.00

136.00

40.60






Expenditures Rainbow & Count On Us




Literature - Rainbow/COU

684.80

377.00

1,566.90

1,750.00



Delegates (Panel 57) Report From 2008 General Service Conference - George P.

Saturday, April 26, 2008

Sunday, April 27, 2008

Monday, April 28, 2008


Tuesday, April 28, 2008



Wednesday, April 30, 2008


Literature committee - Vernon G. – Hawaii

Report and Charter Committee – Leo S., chair

International Conventions /Regional Forums – Maurice B.

AA Grapevine – Fred H.

Treatment facilities – Pat B.

Archives committee – Francis G.

Return to the Policy/Admissions committee – Gus H.

Floor Actions

Greg reports that they asked the hotel about our 10 p.m. time limit and they said “Knock yourselves out.”

Saturday morning, May 3, 2008



STANDING COMMITTEE REPORTS SUBMITTED:

SPECIAL NEEDS - JOHN W.

My name is John W. and I am an alcoholic.
 
We opened the Special Needs Committee meeting with a moment of silence and the Serenity Prayer.
 
Present was Larry the District 12 Special Needs Chair, Mark the District 27 DCM, Mike, Bill A. past Delicate. and myself John Wade Area 75 Special Needs Chair.
 
I reviewed all the projects we have been working on, (volunteers for home and Hospital meetings), (baby sitters at meetings), (rides for people that can not drive), (getting the word of recovery out the elderly where ever they maybe),and providing translation equipment for the deaf and hard of hearing or foreign languages.
 
After covering all the projects I asked if anyone had any ideas to improve what we were doing.  No one had anything to add and time had run out.
 
We closed with the Lord's Prayer.
 
Yours in recovery and service;
John S. W.
Area 75 Special Needs Chair


The meeting closed with the Responsibility Declaration:

When anyone, anywhere reaches out, I want the hand of A.A. always to be there, and for that; I am responsible!”



Upcoming events:

Summer Service Meeting – June 22, 2008 at the Madison Senior Center
Pre-Conference Assembly – September 7, 2008 at the Madison Senior Center
Area 75 – 2008 Fall Conference – October 3 – 5, Fond du Lac, WI (Elections)

NOTE: If you would like to serve as a standing committee chair next rotation, please fill out a resume form so they can be passed on to your next area chair. Se the Area 75 Secretary for a copy or download a copy from www.area75.org