 |
||
| Alcoholics Anonymous in Southern Wisconsin | ||
Alcoholic’s Anonymous - Area 75
9:00 a.m. Saturday, October 21, 2006
Ramada Regional Conference Center
South Beloit, IL
FALL CONFERENCE - 2006
OFFICERS PRESENT: Howard P, Area Chairperson; Monica M, Alternate Area Chairperson; Nancy G, Delegate; Robert S, Alternate Delegate; John B, Secretary; Kathy W, Alternate Secretary; Nancy, Treasurer
STANDING COMMITTEE CHAIRPERSONS PRESENT: Nancy S, Archivist; Terry R, Archives; Ken Y, Bridging the Gap (BTG); Stu E, Cooperation with the Professional Community (CPC); Jo Mc, Grapevine; George P, Public Information (PI); George D, Registrar; Marian B, Treatment; Cindy H, Conference Advisory Committee; Michael N, Special Needs
DCM’s PRESENT: D1-John N; D4-Nick S; D6-Jim Mc; D7-Dale W; D8-Toni M; D11-John W; D12-Annette D; D13-Chris C; D16-Randy R; D17-Carol Mc; D19-(Alt); D20-Dan K; D22-Matt Z; D25-Mark C; D27-Marty S (Alt); D28-Ken N; D29-Ron G, Bill E (Alt); D32-Chris E; D34-Todd U; D36-Dennis L
GSR’s & DISTRICT COMMITTEE CHAIRPERSONS PRESENT: D1- Art B, Bob P; D2-Deb T; D3-Larry A; D6-Fred K, Betse R, Kathy C; D7-Mark G; D8-Sheri P, Ken W, Edna T; D11–Ric C, Don K; D12-John H; D13-Richard F, Kathy H; D15-Melanie C; D16-Marybeth S, Theresa W; D17-Jim R, Roman A; D20-Dan R, Kathy W, Debra B, Henry S, Mark H; D22-Carl H, Susan T; D23-Darrel S; D24-JD O; D25-Marty P, George B; D28-Gregory L, Rick H, Jerry B; D29- Dennis D, Mike R, Jim B, Chuck M; D32-Mike A, William S, Don D, RJ E, Adriane S; D34-Lee Ann U, Drew A, Cynthia W B; D36-Don W
OTHERS PRESENT: Past Delegates (Area 75)-John B, Bob B, Karen K, Bill H, Joan J, Bill A, Ken G, Leo M; Cynthia W; Barb W
Howard P, Area Chairperson, opened the meeting at 9:10 AM with a moment of silence, followed by…The Serenity Prayer.
Bob S, Alternate Delegate, read the Twelve Concepts.
John B, Area Secretary, took Roll Call.
Secretary’s Report - John B reviewed the minutes from the Pre-Conference Assembly Meeting, which were subsequently approved unanimously.
Treasurer’s Report – Nancy H
Area 75 Fall Conference Assembly
October 21, 2006
Area 75 Treasurer’s Report
Copies of the Balance Sheet, Income Statement and Budget V Actuals Report as of September 30, 2006 are available. The amount in the reserve fund remains at $3000. Checks written and contributions received in October are not reflected on this report. Currently contributions are ahead of last year at this point however expenditures are also greater.
The finance committee met last night to review expenditures as part of our ongoing audit. Plans for preparation of the 2007 budget were discussed along with several possible proposals to submit at the January Agenda Planning Assembly. Reports by budget category of expenditures for 2006 to date were given to each of the officers and committee chairs for their area of responsibility.
Record of contributions by group to Area 75, Rainbow and Count On Us funds is available for review. I continue to THANK those who use the contribution form. Identifying the group a contribution is from continues to be a problem for groups that do not include their 6-digit GSO group number. The contribution form is available on the area web site (www.area75.org). Your help in furnishing complete information for all contributions is needed and greatly appreciated.
I want to take this opportunity to thank you for allowing me to serve as your treasurer this past year. When I was elected Alternate I did not expect to be performing this duty but I have enjoyed my work. I also want to thank the Finance Committee members for their work and guidance.
Submitted by: Nancy H., Area 75 Treasurer
Balance Sheet
|
ASSETS |
|
|
|
|
|
|
|
Current Assets |
|
|
|
Cash in Checking-M&I |
428.63 |
|
|
Prudent Reserve-M&I |
3,000.00 |
|
|
Cash-Count On Us |
635.79 |
|
|
Cash - Rainbow Can |
388.91 |
|
|
A/R-Conference Seed Money |
1,000.00 |
|
|
Equipment |
1,467.37 |
|
|
|
|
|
|
Total Current Assets |
|
6,920.70 |
|
|
|
|
|
|
|
|
|
|
|
|
|
Total Assets |
|
6,920.70 |
|
|
|
|
|
|
|
|
|
|
|
|
|
LIABILITIES AND CAPITAL |
|
|
|
|
|
|
|
Current Liabilities |
|
|
|
|
|
|
|
Total Current Liabilities |
|
0.00 |
|
|
|
|
|
|
|
|
|
Total Liabilities |
|
0.00 |
|
|
|
|
|
Capital |
|
|
|
Retained Earnings |
8,853.88 |
|
|
Net Income |
<1,933.18> |
|
|
|
|
|
|
Total Capital |
|
6,920.70 |
|
|
|
|
|
Total Liabilities & Capital |
|
6,920.70 |
|
|
|
|
Income Statement
|
|
Current |
Current |
Year
to Date |
Year
to Date |
|
Revenues |
|
|
|
|
|
Group Donations |
1,130.84 |
3,226.46 |
14,807.11 |
12,171.92 |
|
Group Donations - Rainbow |
284.08 |
0.00 |
3,636.32 |
0.00 |
|
Group Donations - Count On Us |
171.76 |
0.00 |
1,555.79 |
0.00 |
|
Conference Proceeds |
589.47 |
0.00 |
3,094.48 |
2,085.22 |
|
Other Income |
24.35 |
0.00 |
41.36 |
0.00 |
|
|
|
|
|
|
|
Total Revenues |
2,200.50 |
3,226.46 |
23,135.06 |
14,257.14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
Expenses |
|
|
|
|
|
Bank Charges |
5.00 |
0.00 |
163.50 |
12.50 |
|
Conference Loss |
0.00 |
0.00 |
170.74 |
0.00 |
|
Conference Booth Fee |
0.00 |
0.00 |
450.00 |
0.00 |
|
GSO Fees |
0.00 |
0.00 |
1,200.00 |
800.00 |
|
Literature |
15.00 |
578.40 |
70.60 |
650.90 |
|
Literature - Rainbow/COU |
485.38 |
0.00 |
4,212.41 |
0.00 |
|
Lodging |
1,532.76 |
150.26 |
3,901.78 |
1,273.42 |
|
Meals |
243.00 |
82.00 |
1,161.44 |
456.50 |
|
Mileage |
1,232.15 |
877.92 |
6,600.35 |
4,163.74 |
|
Misc/Office Expense |
132.57 |
91.94 |
599.11 |
1,381.63 |
|
Postage |
536.67 |
333.59 |
985.39 |
1,095.56 |
|
Printing/Copies |
168.28 |
277.57 |
1,262.80 |
1,765.24 |
|
Registration Fees |
111.00 |
26.00 |
564.00 |
337.00 |
|
Rent |
0.00 |
360.00 |
1,560.00 |
1,560.00 |
|
Archives Rent |
300.00 |
400.00 |
1,200.00 |
600.00 |
|
Telephone |
0.00 |
0.00 |
0.00 |
0.50 |
|
Web Site |
0.00 |
0.00 |
0.00 |
71.40 |
|
Travel-Airfare |
312.22 |
0.00 |
966.12 |
475.75 |
|
|
|
|
|
|
|
Total Expenses |
5,074.03 |
3,177.68 |
25,068.24 |
14,644.14 |
|
|
|
|
|
|
|
Net Income |
<2,873.53> |
48.78 |
<1,933.18> |
<387.00> |
|
|
|
|
|
|
Budget vs. Actual
|
Office/Committee |
2006 Actual YTD |
2006 Total Budget |
2006 Variance YTD |
% |
|
Overhead |
$2,474.04 |
$2,958.00 |
483.96 |
16.36% |
|
Delegate |
$3,118.06 |
$3,064.00 |
(54.06) |
-1.76% |
|
Alt. Delegate/Lit. |
$1,184.09 |
$1,318.00 |
133.91 |
10.16% |
|
Chair |
$452.65 |
$1,538.28 |
1,085.63 |
70.57% |
|
Secretary |
$1,354.75 |
$1,615.00 |
260.25 |
16.11% |
|
Treasurer |
$1,090.48 |
$1,442.00 |
351.52 |
24.38% |
|
BTG |
$2,246.76 |
$2,836.28 |
589.52 |
20.78% |
|
CPC |
$1,693.83 |
$2,064.00 |
370.17 |
17.93% |
|
Corrections |
$763.49 |
$870.00 |
106.51 |
12.24% |
|
Grapevine |
$604.77 |
$1,766.00 |
1,161.23 |
65.75% |
|
Public Info. |
$484.72 |
$1,393.00 |
908.28 |
65.20% |
|
Treatment |
$665.23 |
$890.00 |
224.77 |
25.26% |
|
Spcl. Needs |
$251.91 |
$1,519.00 |
1,267.09 |
83.42% |
|
Archives |
$3,478.44 |
$4,040.00 |
561.56 |
13.90% |
|
Alt. Chair |
$383.49 |
$405.00 |
21.51 |
5.31% |
|
Alt. Secretary |
$424.89 |
$474.87 |
49.98 |
10.52% |
|
Alt. Treasurer |
$179.23 |
$481.00 |
301.77 |
62.74% |
|
|
|
|
|
|
|
TOTAL |
$20,850.83 |
$28,674.43 |
7,823.60 |
27.28% |
Area Elections (Third Legacy)
Delegate – Nominees: Bob S, Ken Y, George P
1st ballot: Bob S-27, Ken Y-18, George P-31
2nd ballot: Bob S-23, Ken Y-13, George P-36
3rd ballot: Bob S-27; George P-47
4th ballot: Bob S-26, George P-48
5th ballot: Bob S-28, George P-44
From the hat: George P
Alternate Delegate – Nominees: Stu E, Chris E
1st ballot: Stu E-47, Chris E-31
2nd ballot: Stu E-51, Chris E-26
Area Chair – Nominees: John B, Ken Y, John W
1st ballot: John B-48, Ken Y-13, John W18
2nd ballot: John B-61, Ken Y-5, John W-12
Alternate Area Chair – Nominees: Kathy W, John W
1st ballot: Kathy W-40, John W-33
2nd ballot: Kathy W-46, John W-28
3rd ballot: Kathy W-56, John W-17
Secretary – Nominees: Nancy B, Mark C
1st ballot: Nancy B-57, Mark C-14
Alternate Secretary – Nominees: Mark C, Jerry B
1st ballot: Mark C-33, Jerry B-33
2nd ballot: Mark C-35, Jerry B-30 (Withdrew)
Treasurer – Nominees: Nancy H (Unopposed)
Alternate Treasurer – Nominees: Cindy H (Unopposed)
The meeting closed with the Lord’s Prayer.
January 21, 2007 – Agenda Planning Meeting, Madison Senior Center, Madison WI
April 22, 2007 – Pre-Conference Assembly, Madison Senior Center, Madison, WI
May 18-20, 2007 – Area 75 Spring Conference, Middleton, WI
June 24, 2007 – Agenda Planning Meeting, Madison Senior Center, Madison, WI
September 16, 2007 - Pre-Conference Assembly, Madison Senior Center, Madison, WI
October 12-14, 2007 – 27th East Central Regional & Area 75 Fall Conference, Manitowoc, WI