 |
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| Alcoholics Anonymous in Southern Wisconsin | ||
Alcoholic’s Anonymous – Area 75
11:30a.m., 1/16/11
Winter Service Assembly
Madison Senior Center
MINUTES
2011 Winter Service Assembly
OFFICERS PRESENT:
Nancy H.-Delegate; Todd U.-Alt Delegate/Literature; Randy R. -Area Chairperson; Lee Ann F.-Alt Chair; Matt K.-Secretary; Kathy W.-Alt Secretary; Drew A.-Treasurer; John B.-Alt. Treasurer.
STANDING COMMITTEE CHAIRPERSON PRESENT:
Paul E.-Archives Chair; Ken N.-Corrections Chair; Brent W.-CPC Chair; Stu E.-Grapevine Chair; Barb W.-PI Chair; Thomas D.-Special Needs Chair; Lori S.-Treatment Chair; Nancy S.-Archivist; JD O.-Registrar; Bob S.-Conf. Adv. Com. Chair; Alan B.-Area Webmaster.
DCM’S PRESENT
D1-Jeanette S.; D2-Bob T.; D3-Jarrod S.; D6-Chris D.; D7-Dave L.; D9-Tori K.; D10-Ernesto N.; D11-Wendy A.; D12-Karen K.; D13-Mel F.; D14-Frank S.; D15-Jennifer K.; D16- Mark V.; D17-John H.; D19-Linda W.; D20-Jessica S.; D24-Ray M.; D25-Nicole J.; D27-Nealy R. (Alt); D28-Greg L.; D29-Lynn G.; D30-Joel B.; D31-Kris C.; D32-John C.; D34-Sue M..; D36-Peter W.
GSR’S and ALT GSR’s PRESENT:
D1-Steve S., Tom M., John R., Bea D., Joe J., Don H.; D2-Bob T.; D3-Pietje M.; D10-Julian G., Daniel A., David D.; D12-Mary R., Larry G., Tony G., Kathy H., Derek D., Joe M.; D13-Mark G., Tom G., Wendy B.; D15-Stephen E.; D16-Dick H., Gregg R., Gerald W., Suzanne J., Eddie M.; D17-Tara H., Cindy H.; D20-Nicholas S., Dennis S., Jan M., Marcy J., Laura W., Ed C., Judy F.; D24-John W., Kevin M., Phil A., Steve H., Carol A., Dan H.; D25-Chris S., Jeff Z.; D28-Rick H., Steve H.; D29-Gary E., Pat B.; D30-Joe H.; D32-Kurt H., Martha B., Keith L., RJ E., J M., Rick M.; D34-Cindy B.
DISTRICT COMMITTEE CHAIRPERSONS PRESENT;
D1-Kay D., Joe S., Marty L.; D3-Deb T., Marv S.; D7-Jim W., Mark M.; D11-Dona C.; D12-Joe M.; D13-Perry C., Chris P.; D15-Mark S., Pete W., Ken Y.; D16-Kim F., Kathy M., Theresa W., D17-Steve N.; D20-Henry S., Rich B., Doreen H., Mitch A, Chris B.; D24-June B., Jared R.; D25-Les M., Ted J., George B.; D27-Michael H.; D28-Terry R., Jane O.; D32-George D., Ken S.; D34-EJ P.
OTHERS PRESENT: Past Delegates: John B., Ken G., Nancy G.; George P.
Randy R., Area Chairperson, opened the meeting with a moment of silence, followed by the serenity prayer.
Todd U., Alternate Delegate, read the Twelve Concepts.
Matt K., Area Secretary, took Roll Call.
SECRETARY’S REPORT - Matt K.
Secretary requested that new DCM’s submit their information to Area 75 Registrar JD O.
TREASURER’S REPORT – Drew A.
|
Total Assets |
Dec 31 2009 |
Dec 31 2010 |
Variance |
|
Banking Account |
|
|
|
|
General Funds |
$14,671.00 |
$25,708.17 |
75% |
|
Rainbow Can |
$1,584.24 |
$1,519.98 |
-4% |
|
Count on Us |
$7.03 |
$613.22 |
8623% |
|
Prudent Reserve |
$5,000.00 |
$5,000.00 |
0% |
|
Banking Account Total |
$21,262.27 |
$32,841.37 |
54% |
|
Conference Seed Money |
$3,000.00 |
$2,000.00 |
-33% |
|
Total Assets |
$24,262.27 |
$34,841.37 |
44% |
|
Income – 2009 vs 2010 |
CY 2009 |
CY 2010 |
Variance |
|
General Contributions |
$28,978.58 |
$30,024.67 |
4% |
|
Rainbow Can Contributions |
$4,415.76 |
$4,988.43 |
13% |
|
Count on Us Contributions |
$348.19 |
$869.98 |
150% |
|
Total Income |
$33,742.53 |
$35,883.08 |
6% |
|
General Expenses |
CY 2009 Actual |
CY 2010 Actual |
Variance |
|
GSO Conference |
$1,200.00 |
$1,200.00 |
0% |
|
GSO Conference Extra |
$- |
$- |
- |
|
Health Fair Booth Fee |
$450.00 |
$450.00 |
0% |
|
Interpreters/Equipment |
$- |
$- |
- |
|
Literature |
$132.26 |
$975.97 |
638% |
|
Lodging |
$3,425.01 |
$1,940.82 |
-43% |
|
Meals |
$1,140.33 |
$476.00 |
-58% |
|
Mileage |
$8,712.60 |
$6,195.96 |
-29% |
|
Misc/Office Expense |
$1,238.74 |
$1,422.58 |
15% |
|
Postage |
$1,002.44 |
$806.65 |
-20% |
|
Printing/Copies |
$2,288.52 |
$1,708.59 |
-25% |
|
Registration Fees |
$427.00 |
$183.00 |
-57% |
|
Rent |
$2,784.75 |
$3,297.86 |
18% |
|
Web Site |
$- |
$75.00 |
100% |
|
Total General Expenses |
$22,801.65 |
$18,732.43 |
-18% |
|
Designated Expenses |
CY 2009 Actual |
CY 2010 Actual |
Variance |
|
Total Rainbow Can |
$3,634.38 |
$4,999.40 |
38% |
|
Total Count on Us |
$1,001.72 |
$291.00 |
-71% |
|
Net Gain / Loss |
CY 2009 Actual |
CY 2010 Actual |
Variance |
|
Total Income |
$33,742.53 |
$35,883.08 |
6% |
|
Total Expenses |
$27,437.75 |
$24,022.83 |
-12% |
|
Gain / Loss |
$6,304.78 |
$11,860.25 |
88% |
|
Expenses by Chair |
CY 2009 Actual |
CY 2010 Actual |
Variance |
|
Overhead |
$2,693.57 |
$2,991.98 |
11% |
|
Delegate |
$4,491.32 |
$3,206.10 |
-29% |
|
Alt Delegate |
$1,468.76 |
$616.77 |
-58% |
|
Area Chair |
$1,428.12 |
$946.90 |
-34% |
|
Secretary |
$1,158.27 |
$777.83 |
-33% |
|
Treasurer |
$842.79 |
$572.81 |
-32% |
|
CPC |
$1,562.18 |
$1,807.83 |
16% |
|
Corrections |
$1,866.51 |
$1,936.34 |
4% |
|
Grapevine |
$1,475.00 |
$1,009.25 |
-32% |
|
Public Info |
$656.57 |
$75.00 |
-89% |
|
Treatment |
$483.19 |
728.41 |
51% |
|
Special Needs |
$837.73 |
$426.6 |
-49% |
|
Archivist |
$3,116.90 |
$3,290.80 |
6% |
|
Archives Chair |
$416.47 |
$209.99 |
-50% |
|
Alt. Chair |
$124.58 |
$135.82 |
9% |
|
Alt. Secretary |
$0.00 |
$0.00 |
0% |
|
Alt. Treasurer |
$179.69 |
$0.00 |
-100% |
|
2010 Budget vs. Expense |
CY2010 Budget |
CY 2010 Actual |
Variance |
|
GSO Conference |
$1,200.00 |
$1,200.00 |
0% |
|
GSO Conference Extra |
$- |
$- |
- |
|
Health Fair Booth Fee |
$500.00 |
$450.00 |
-10% |
|
Interpreters/Equipment |
$200.00 |
$- |
-100% |
|
Literature |
$1,525.00 |
$975.97 |
-36% |
|
Lodging |
$4,017.00 |
$1,940.82 |
-52% |
|
Meals |
$839.00 |
$476.00 |
-43% |
|
Mileage |
$10,575.00 |
$6,195.96 |
-41% |
|
Misc/Office Expense |
$2,315.00 |
$1,422.58 |
-39% |
|
Postage |
$1,319.00 |
$806.65 |
-39% |
|
Printing/Copies |
$3,235.00 |
$1,708.59 |
-47% |
|
Registration Fees |
$420.00 |
$183.00 |
-56% |
|
Rent |
$2,080.00 |
$3,297.86 |
59% |
|
Web Site |
$100.00 |
$75.00 |
-25% |
|
Total General Expenses |
$28,325.00 |
$18,732.43 |
-34% |
|
OVERHEAD - Dept 01 |
||||||
|
|
2007 Budget |
2008 Budget |
2009 Budget |
2010 Budget |
2011 Budget |
Variance from 2010 budget |
|
Archives Rent |
|
|
|
|
|
0.00% |
|
Bank Charges |
|
|
|
|
|
0.00% |
|
Conference Loss |
|
|
|
|
|
0.00% |
|
GSO Conference |
|
|
|
|
|
0.00% |
|
GSO Conference Extra |
|
|
|
|
$4,600.00 |
0.00% |
|
Health Fair Booth Fee |
|
|
|
|
|
0.00% |
|
Interpreters/Equipment |
|
$100.00 |
$100.00 |
$200.00 |
$220.00 |
10.00% |
|
Literature |
|
|
|
|
|
0.00% |
|
Lodging |
|
|
|
|
|
0.00% |
|
Meals |
|
|
|
|
|
0.00% |
|
Mileage |
|
|
|
|
|
0.00% |
|
Misc/Office Expense |
|
$300.00 |
$500.00 |
$575.00 |
$630.00 |
9.57% |
|
Postage |
$735.00 |
$700.00 |
$836.00 |
$800.00 |
$875.00 |
9.38% |
|
Printing/Copies |
|
|
|
$525.00 |
$575.00 |
9.52% |
|
Registration Fees |
|
|
|
|
|
0.00% |
|
Rent |
$2,083.00 |
$2,080.00 |
$1,981.00 |
$2,080.00 |
$2,285.00 |
9.86% |
|
Travel - Airfare |
|
|
|
|
|
0.00% |
|
Web Site |
|
|
|
|
|
0.00% |
|
Other (specify) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
$2,818.00 |
$3,180.00 |
$3,417.00 |
$4,180.00 |
$9,185.00 |
119.74% |
|
|
|
|
|
|
|
|
|
This budget must be approved by the Area Assembly. The total budgeted amount is 10% greater than the prior year. |
||||||
|
The budget item "GSO Conference Extra" has to be approved by the Assembly. |
|
|
||||
|
Misc: Insurance; GSR & DCM School expenses |
|
|
|
|
||
|
Postage: PMB charges; handbook mailings |
|
|
|
|
||
|
Printing: Area Asm Action Updates |
|
|
|
|
|
|
The Finance Committee recommends the Assembly approve the Overhead Budget.
|
DELEGATE - Dept 02 |
||||||
|
|
2007 Budget |
2008 Budget |
2009 Budget |
2010 Budget |
2011 Budget |
Variance from 2010 budget |
|
Archives Rent |
|
|
|
|
|
0.00% |
|
Bank Charges |
|
|
|
|
|
0.00% |
|
Conference Loss |
|
|
|
|
|
0.00% |
|
GSO Conference |
$1,200.00 |
$1,200.00 |
$1,200.00 |
$1,200.00 |
$1,200.00 |
0.00% |
|
GSO Conference Extra |
|
|
|
|
|
0.00% |
|
Health Fair Booth Fee |
|
|
|
|
|
0.00% |
|
Interpreters/Equipment |
|
|
|
|
|
0.00% |
|
Literature |
$40.00 |
$40.00 |
$35.00 |
$60.00 |
$20.00 |
-66.67% |
|
Lodging |
$500.00 |
$400.00 |
$552.00 |
$227.00 |
$680.00 |
199.56% |
|
Meals |
$130.00 |
$170.00 |
$190.00 |
$87.00 |
$160.00 |
83.91% |
|
Mileage |
$1,450.00 |
$1,025.00 |
$1,704.32 |
$2,140.00 |
$2,217.00 |
3.60% |
|
Misc/Office Expense |
$40.00 |
$40.00 |
$60.00 |
$70.00 |
$80.00 |
14.29% |
|
Postage |
$39.00 |
$50.00 |
$42.00 |
$42.00 |
$44.00 |
4.76% |
|
Printing/Copies |
$250.00 |
$100.00 |
$100.00 |
$260.00 |
$200.00 |
-23.08% |
|
Registration Fees |
$35.00 |
$20.00 |
$48.00 |
$25.00 |
$64.00 |
156.00% |
|
Rent |
|
|
|
|
|
0.00% |
|
Travel - Airfare |
$200.00 |
$300.00 |
|
|
|
0.00% |
|
Web Site |
|
|
|
|
|
0.00% |
|
Other (Specify) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
$3,884.00 |
$3,345.00 |
$3,931.32 |
$4,111.00 |
$4,665.00 |
13.48% |
|
|
|
|
|
|
|
|
|
This budget must be approved by the Area Assembly. The total budgeted amount is 10% greater than the prior year. |
||||||
|
Budget increase primary due to expenses related to attending the East Regional Conference |
|
|||||
|
Lodging: Conf of Delegates = $200; ECRC = $240; ECRF = $240 |
|
|
|
|||
|
Meals: Conf of Delegates = $44; ECRC = $51; ECRF = $50; Hispanic Conv = $15 |
|
|
||||
|
Mileage: Assemblies = $268; Conf of Delegates = $60; ECRC = $285; ECRF = $349; Dist Visits = $1271 |
||||||
|
Misc: Parking = $15; Tolls = $20; Supplies = $45 |
|
|
|
|
||
|
Reg Fee: Conf of Delegates = $25; ECRC = $29; Hispanic Conv = $10 |
|
|
|
|||
The Finance Committee recommends the Assembly approve the Delegate’s Budget.
|
ALTERNATE DELEGATE - Dept 03 |
||||||
|
|
2007 Budget |
2008 Budget |
2009 Budget |
2010 Budget |
2011 Budget |
Variance from 2010 budget |
|
Archives Rent |
|
|
|
|
|
0.00% |
|
Bank Charges |
|
|
|
|
|
0.00% |
|
Conference Loss |
|
|
|
|
|
0.00% |
|
GSO Conference |
|
|
|
|
|
0.00% |
|
GSO Conference Extra |
|
|
|
|
|
0.00% |
|
Health Fair Booth Fee |
|
|
|
|
|
0.00% |
|
Interpreters/Equipment |
|
|
|
|
|
0.00% |
|
Literature |
$165.00 |
$125.00 |
$100.00 |
$300.00 |
$100.00 |
-66.67% |
|
Lodging |
$390.00 |
$603.00 |
$924.00 |
$1,050.00 |
$805.00 |
-23.33% |
|
Meals |
$92.00 |
$126.62 |
$248.00 |
$110.00 |
$210.00 |
90.91% |
|
Mileage |
$803.00 |
$761.05 |
$1,073.00 |
$720.00 |
$1280.00 |
36.11% |
|
Misc/Office Expense |
$14.50 |
$20.00 |
|
|
|
0.00% |
|
Postage |
$19.50 |
|
|
|
|
0.00% |
|
Printing/Copies |
$20.00 |
$40.00 |
|
$25.00 |
$25.00 |
0.00% |
|
Registration Fees |
$49.00 |
$71.00 |
$78.00 |
$40.00 |
$70.00 |
75.00% |
|
Rent |
|
|
|
|
|
0.00% |
|
Travel - Airfare |
$199.10 |
$250.00 |
|
|
|
0.00% |
|
Web Site |
|
|
|
|
|
0.00% |
|
Other (specify) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
$1,752.10 |
$1,996.67 |
$2,423.00 |
$2,245.00 |
$2,490.00 |
10.91% |
|
|
|
|
|
|
|
|
|
Budget increase primary due to expenses related to attending the East Regional Conference |
||||||
|
Lodging: Spr Conf = $125; Conf of Delegates = $200; ECRC = $240; ECRF = $240 |
|
|
||||
Mileage was amended from 980 to 1280 at time the budget was presented to Assembly.
|
AREA CHAIR - Dept 04 |
||||||
|
|
2007 Budget |
2008 Budget |
2009 Budget |
2010 Budget |
2011 Budget |
Variance from 2010 budget |
|
Archives Rent |
|
|
|
|
|
0.00% |
|
Bank Charges |
|
|
|
|
|
0.00% |
|
Conference Loss |
|
|
|
|
|
0.00% |
|
GSO Conference |
|
|
|
|
|
0.00% |
|
GSO Conference Extra |
|
|
|
|
|
0.00% |
|
Health Fair Booth Fee |
|
|
|
|
|
0.00% |
|
Interpreters/Equipment |
|
|
|
|
|
0.00% |
|
Literature |
|
|
|
|
|
0.00% |
|
Lodging |
$323.00 |
$323.00 |
$664.00 |
$250.00 |
$605.00 |
142.00% |
|
Meals |
$77.00 |
$82.00 |
$200.00 |
$100.00 |
$150.00 |
50.00% |
|
Mileage |
$970.00 |
$914.00 |
$821.00 |
$600.00 |
$1,215.00 |
102.50% |
|
Misc/Office Expense |
|
|
$62.00 |
$100.00 |
$100.00 |
0.00% |
|
Postage |
|
|
$42.00 |
$44.00 |
$48.00 |
9.09% |
|
Printing/Copies |
|
$50.00 |
$60.00 |
$175.00 |
$175.00 |
0.00% |
|
Registration Fees |
$29.00 |
$30.00 |
$50.00 |
$40.00 |
$44.00 |
10.00% |
|
Rent |
|
|
|
|
|
0.00% |
|
Travel - Airfare |
|
|
|
|
|
0.00% |
|
Web Site |
|
|
|
|
|
0.00% |
|
Other (specify) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
$1,399.00 |
$1,399.00 |
$1,899.00 |
$1,309.00 |
$2,337.00 |
78.53% |
|
|
|
|
|
|
|
|
|
This budget must be approved by the Area Assembly. The total budgeted amount is 10% greater than the prior year. |
||||||
|
Lodging: Spr Conf = $125; Conf of Delegates = $200; ECRC = $240; ECRF = $240 |
|
|
||||
|
Increase of meals for $ 50.00 due to the ECR Conference and ECR Forum. |
|
|
||||
|
Mileage increase for the ECR Forum = 828 miles x .415/mile = $343.62 |
|
|
|
|||
|
Mileage increase for ECR Conference = 668 miles x .415/mile = $272.22 |
|
|
||||
|
Mileage total increase $343.62 + $272.22 = $615.84 |
|
|
|
|
||
|
|
|
|
|
|
|
|
|
Other than the 10% or less increases, all other increases can be attributed to the costs for the ECR Conference and Forum |
|
|||||
|
|
|
|
|
|
|
|
The Finance Committee recommends the Assembly approve the Area Chair’s Budget.
|
SECRETARY - Dept 05 |
||||||
|
|
2007 Budget |
2008 Budget |
2009 Budget |
2010 Budget |
2011 Budget |
Variance from 2010 budget |
|
Archives Rent |
|
|
|
|
|
0.00% |
|
Bank Charges |
|
|
|
|
|
0.00% |
|
Conference Loss |
|
|
|
|
|
0.00% |
|
GSO Conference |
|
|
|
|
|
0.00% |
|
GSO Conference Extra |
|
|
|
|
|
0.00% |
|
Health Fair Booth Fee |
|
|
|
|
|
0.00% |
|
Interpreters/Equipment |
$50.00 |
|
|
|
|
0.00% |
|
Literature |
|
|
|
|
|
0.00% |
|
Lodging |
$223.00 |
$210.00 |
$264.00 |
$235.00 |
$365.00 |
55.32% |
|
Meals |
$77.00 |
$82.00 |
$100.00 |
$93.00 |
$93.00 |
0.00% |
|
Mileage |
$380.00 |
$320.00 |
$361.80 |
$600.00 |
$600.00 |
0.00% |
|
Misc/Office Expense |
$50.00 |
$50.00 |
$100.00 |
$100.00 |
$100.00 |
0.00% |
|
Postage |
$180.00 |
$180.00 |
$280.00 |
$100.00 |
$100.00 |
0.00% |
|
Printing/Copies |
$660.00 |
$660.00 |
$660.00 |
$800.00 |
$850.00 |
6.25% |
|
Registration Fees |
$29.00 |
$30.00 |
$30.00 |
$40.00 |
$40.00 |
0.00% |
|
Rent |
|
|
|
|
|
0.00% |
|
Travel - Airfare |
|
|
|
|
|
0.00% |
|
Web Site |
|
|
|
|
|
0.00% |
|
Other (specify) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
$1,649.00 |
$1,532.00 |
$1,795.80 |
$1,968.00 |
$2,148.00 |
9.15% |
|
|
||||||
|
Lodging: Spr Conf = $125; ECRC = $120; ECRF = $120 |
|
|
|
|
||
|
Postage: mailing of minutes to non-email recipients |
|
|
|
|
||
|
Printing: Area Minutes for distribution at Assemblies |
|
|
|
|
||
The Secretary’s budget is automatically approved as the proposed budget falls within 10% of the prior year’s budget.
|
TREASURER - Dept 06 |
||||||
|
|
2007 Budget |
2008 Budget |
2009 Budget |
2010 Budget |
2011 Budget |
Variance from 2010 budget |
|
Archives Rent |
|
|
|
|
|
0.00% |
|
Bank Charges |
|
|
|
|
|
0.00% |
|
Conference Loss |
|
|
|
|
|
0.00% |
|
GSO Conference |
|
|
|
|
|
0.00% |
|
GSO Conference Extra |
|
|
|
|
|
0.00% |
|
Health Fair Booth Fee |
|
|
|
|
|
0.00% |
|
Interpreters/Equipment |
|
|
|
|
|
0.00% |
|
Literature |
|
|
|
|
|
0.00% |
|
Lodging |
$223.00 |
$210.00 |
$264.00 |
$235.00 |
$360.00 |
53.19% |
|
Meals |
$77.00 |
$82.00 |
$100.00 |
$93.00 |
$100.00 |
7.53% |
|
Mileage |
$579.00 |
$500.00 |
$612.00 |
$700.00 |
$925.00 |
32.14% |
|
Misc/Office Expense |
$60.00 |
$60.00 |
$60.00 |
$100.00 |
$160.00 |
60.00% |
|
Postage |
$234.00 |
$234.00 |
$200.00 |
$88.00 |
$100.00 |
13.64% |
|
Printing/Copies |
$220.00 |
$200.00 |
$150.00 |
$200.00 |
$200.00 |
0.00% |
|
Registration Fees |
$29.00 |
$30.00 |
$30.00 |
$40.00 |
$45.00 |
12.50% |
|
Rent |
|
|
|
|
|
0.00% |
|
Travel - Airfare |
|
|
|
|
|
0.00% |
|
Web Site |
|
|
|
|
|
0.00% |
|
Other (specify) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
$1,422.00 |
$1,316.00 |
$1,416.00 |
$1,456.00 |
$1,890.00 |
29.81% |
|
|
|
|
|
|
|
|
|
This budget must be approved by the Area Assembly. The total budgeted amount is 10% greater than the prior year. |
||||||
|
Lodging increased to account for East Regional Conference, one night's lodging. |
|
|
||||
|
Lodging: Spring Conf = $120; ECRC = $120; ECRF = $120 |
|
|
|
|||
|
Mileage: Assemblies = $290; ECRC = $285; ECRF = $350 |
|
|
|
|||
|
Reg Fee: Spring Conf = $15; ECRC = $29 |
|
|
|
|
|
|
|
Misc: increased to cover cost of Quickbooks Online @ $12.95 per month |
|
|
||||
|
Prnting: Treasurer's report at six assemblies and contribution receipts |
|
|
||||
The Finance Committee recommends the Assembly approve the Treasurer’s Budget.
|
CPC - Dept 08 |
||||||
|
|
2007 Budget |
2008 Budget |
2009 Budget |
2010 Budget |
2011 Budget |
Variance from 2010 budget |
|
Archives Rent |
|
|
|
|
|
0.00% |
|
Bank Charges |
|
|
|
|
|
0.00% |
|
Conference Loss |
|
|
|
|
|
0.00% |
|
GSO Conference |
|
|
|
|
|
0.00% |
|
GSO Conference Extra |
|
|
|
|
|
0.00% |
|
Health Fair Booth Fee |
$500.00 |
$500.00 |
$500.00 |
$500.00 |
$500.00 |
0.00% |
|
Interpreters/Equipment |
|
|
|
|
|
0.00% |
|
Literature |
$150.00 |
$100.00 |
$100.00 |
$440.00 |
$600.00 |
36.36% |
|
Lodging |
$363.00 |
$400.00 |
$264.00 |
$250.00 |
$250.00 |
0.00% |
|
Meals |
$100.00 |
$120.00 |
$100.00 |
$50.00 |
$50.00 |
0.00% |
|
Mileage |
$365.00 |
$400.00 |
$340.00 |
$450.00 |
$450.00 |
0.00% |
|
Misc/Office Expense |
$85.00 |
|
$105.00 |
|
|
0.00% |
|
Postage |
$117.00 |
|
$126.00 |
$45.00 |
$45.00 |
0.00% |
|
Printing/Copies |
$85.00 |
|
$85.00 |
$50.00 |
$50.00 |
0.00% |
|
Registration Fees |
$29.00 |
$30.00 |
$30.00 |
$25.00 |
$25.00 |
0.00% |
|
Rent |
|
|
|
|
|
0.00% |
|
Travel - Airfare |
|
|
|
|
|
0.00% |
|
Web Site |
|
|
|
|
|
0.00% |
|
Other (specify) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
$1,794.00 |
$1,550.00 |
$1,650.00 |
$1,810.00 |
$1,970.00 |
8.84% |
|
|
|
|
|
|
|
|
|
Literature increased reflects increased costs and greater distribution of AA literature. |
|
|
||||
|
Lodging: Spring Conf = $120; balance is for health fair. |
|
|
|
|
||
The CPC Chair’s budget is automatically approved as the proposed budget falls within 10% of the prior year’s budget.
|
CORRECTIONS - Dept 09 |
||||||
|
|
2007 Budget |
2008 Budget |
2009 Budget |
2010 Budget |
2011 Budget |
Variance from 2010 budget |
|
Archives Rent |
|
|
|
|
|
0.00% |
|
Bank Charges |
|
|
|
|
|
0.00% |
|
Conference Loss |
|
|
|
|
|
0.00% |
|
GSO Conference |
|
|
|
|
|
0.00% |
|
GSO Conference Extra |
|
|
|
|
|
0.00% |
|
Health Fair Booth Fee |
|
|
|
|
|
0.00% |
|
Interpreters/Equipment |
|
|
|
|
|
0.00% |
|
Literature |
|
$240.00 |
|
|
$1,050.00 |
100.00% |
|
Lodging |
$223.00 |
$210.00 |
$264.00 |
$110.00 |
$395.00 |
259.09% |
|
Meals |
$77.00 |
$82.00 |
$100.00 |
$43.00 |
$180.00 |
318.60% |
|
Mileage |
$768.00 |
$678.00 |
$1,037.50 |
$1,150.00 |
$2,766.89 |
140.60% |
|
Misc/Office Expense |
$100.00 |
$225.00 |
$100.00 |
$330.00 |
$316.20 |
-4.18% |
|
Postage |
$128.00 |
$260.00 |
$128.00 |
$50.00 |
$96.60 |
93.20% |
|
Printing/Copies |
$240.00 |
$340.00 |
$240.00 |
$340.00 |
$354.12 |
4.15% |
|
Registration Fees |
$29.00 |
$30.00 |
$30.00 |
$40.00 |
$43.00 |
7.50% |
|
Rent |
|
|
|
|
|
0.00% |
|
Travel - Airfare |
|
|
|
|
|
0.00% |
|
Web Site |
|
|
|
|
|
0.00% |
|
Other (specify) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
$1,565.00 |
$2,065.00 |
$1,899.50 |
$2,063.00 |
$5,201.81 |
152.15% |
|
|
|
|
|
|
|
|
|
This budget must be approved by the Area Assembly. The total budgeted amount is 10% greater than the prior year. |
||||||
|
Mileage: |
|
|
|
|
|
|
|
District visits = 1974 miles for a total of $1638.42 |
|
|
|
|
||
|
Re-entry fair = 974.5 miles for a total of $725.92 |
|
|
|
|
||
|
Area Assm = 485 miles for a total of 402.55 |
|
|
|
|
||
|
Printing and copy increases tied to general increase in twelfth step activities planned. |
|
|
||||
|
Increased lodging is for attendance at re-entry fairs. |
|
|
|
|
||
|
Literature is for re-entry fair -- Corrections officers, etc. |
|
|
|
|
||
The Finance Committee recommends the Assembly approve the Correction’s Budget.
|
GRAPEVINE - Dept 10 |
||||||
|
|
2007 Budget |
2008 Budget |
2009 Budget |
2010 Budget |
2011 Budget |
Variance from 2010 budget |
|
Archives Rent |
|
|
|
|
|
0.00% |
|
Bank Charges |
|
|
|
|
|
0.00% |
|
Conference Loss |
|
|
|
|
|
0.00% |
|
GSO Conference |
|
|
|
|
|
0.00% |
|
GSO Conference Extra |
|
|
|
|
|
0.00% |
|
Health Fair Booth Fee |
|
|
|
|
|
0.00% |
|
Interpreters/Equipment |
|
|
|
|
|
0.00% |
|
Literature |
$100.00 |
$150.00 |
$100.00 |
$100.00 |
$100.00 |
0.00% |
|
Lodging |
$400.00 |
$210.00 |
$400.00 |
$110.00 |
$598.00 |
443.64% |
|
Meals |
$150.00 |
$82.00 |
$150.00 |
$43.00 |
$160.00 |
272.09% |
|
Mileage |
$600.00 |
$600.00 |
$600.00 |
$900.00 |
$1,482.00 |
64.67% |
|
Misc/Office Expense |
$125.00 |
$125.00 |
|
$250.00 |
$250.00 |
0.00% |
|
Postage |
$50.00 |
$50.00 |
$50.00 |
$50.00 |
$46.00 |
-8.00% |
|
Printing/Copies |
$200.00 |
$200.00 |
$100.00 |
$100.00 |
$120.00 |
20.00% |
|
Registration Fees |
$50.00 |
$30.00 |
$50.00 |
$15.00 |
$40.00 |
166.67% |
|
Rent |
|
|
|
|
|
0.00% |
|
Travel - Airfare |
|
|
|
|
|
0.00% |
|
Web Site |
|
|
|
|
|
0.00% |
|
Other (specify) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
$1,675.00 |
$1,447.00 |
$1,450.00 |
$1,568.00 |
$2,796.00 |
78.32% |
|
|
|
|
|
|
|
|
|
This budget must be approved by the Area Assembly. The total budgeted amount is 10% greater than the prior year. |
|
|
||||
|
Meals: Area Conference; Conference of Delegates Past & Present; ECR Forum |
|
|
||||
|
Mileage: Area Conference; Conference of Delegates Past & Present; ECR Forum; Workshops; District Visits |
||||||
|
Printing increase to cover Grapevine anticipated surveys. |
|
|
|
|||
|
Registration fees: Area Assembly & Conference of Delegates Past & Present |
|
|
||||
The Finance Committee opposes the approval of the budget with expenses for ECR Forum included.
The Finance Committee recommends the Assembly reject the Grapevine Representative’s budget.
The Finance Committee supports the adoption of a Grapevine Representative budget that excluded the ECR Forum expenses.
|
GRAPEVINE WITHOUT ECRF - Dept 10 |
||||||
|
|
2007 Budget |
2008 Budget |
2009 Budget |
2010 Budget |
2011 Budget |
Variance from 2010 budget |
|
Archives Rent |
|
|
|
|
|
0.00% |
|
Bank Charges |
|
|
|
|
|
0.00% |
|
Conference Loss |
|
|
|
|
|
0.00% |
|
GSO Conference |
|
|
|
|
|
0.00% |
|
GSO Conference Extra |
|
|
|
|
|
0.00% |
|
Health Fair Booth Fee |
|
|
|
|
|
0.00% |
|
Interpreters/Equipment |
|
|
|
|
|
0.00% |
|
Literature |
$100.00 |
$150.00 |
$100.00 |
$100.00 |
$100.00 |
0.00% |
|
Lodging |
$400.00 |
$210.00 |
$400.00 |
$110.00 |
$326.00 |
196.36% |
|
Meals |
$150.00 |
$82.00 |
$150.00 |
$43.00 |
$105.00 |
144.19% |
|
Mileage |
$600.00 |
$600.00 |
$600.00 |
$900.00 |
$1,100.00 |
22.22% |
|
Misc/Office Expense |
$125.00 |
$125.00 |
|
$250.00 |
$250.00 |
0.00% |
|
Postage |
$50.00 |
$50.00 |
$50.00 |
$50.00 |
$46.00 |
-8.00% |
|
Printing/Copies |
$200.00 |
$200.00 |
$100.00 |
$100.00 |
$120.00 |
20.00% |
|
Registration Fees |
$50.00 |
$30.00 |
$50.00 |
$15.00 |
$40.00 |
166.67% |
|
Rent |
|
|
|
|
|
0.00% |
|
Travel - Airfare |
|
|
|
|
|
0.00% |
|
Web Site |
|
|
|
|
|
0.00% |
|
Other (specify) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
$1,675.00 |
$1,447.00 |
$1,450.00 |
$1,568.00 |
$2,087.00 |
33.10% |
|
|
|
|
|
|
|
|
|
This budget must be approved by the Area Assembly. The total budgeted amount is 10% greater than the prior year. |
||||||
|
Lodging: Area Conference; Conference of Delegates Past & Present; ECR Forum |
|
|
||||
|
Meals: Area Conference; Conference of Delegates Past & Present; ECR Forum |
|
|
||||
|
Mileage: Area Conference; Conference of Delegates Past & Present; ECR Forum; Workshops; District Visits |
||||||
|
Printing increase to cover Grapevine anticipated surveys. |
|
|
|
|||
|
Registration fees: Area Assembly & Conference of Delegates Past & Present |
|
|
||||
|
PUBLIC INFORMATION - Dept 11 |
||||||
|
|
2007 Budget |
2008 Budget |
2009 Budget |
2010 Budget |
2011 Budget |
Variance from 2010 budget |
|
Archives Rent |
|
|
|
|
|
0.00% |
|
Bank Charges |
|
|
|
|
|
0.00% |
|
Conference Loss |
|
|
|
|
|
0.00% |
|
GSO Conference |
|
|
|
|
|
0.00% |
|
GSO Conference Extra |
|
|
|
|
|
0.00% |
|
Health Fair Booth Fee |
|
|
|
|
|
0.00% |
|
Interpreters/Equipment |
|
|
|
|
|
0.00% |
|
Literature |
$215.00 |
$300.00 |
$150.00 |
$150.00 |
$150.00 |
0.00% |
|
Lodging |
$223.00 |
$210.00 |
$264.00 |
$110.00 |
$220.00 |
100.00% |
|
Meals |
$77.00 |
$82.00 |
$100.00 |
$43.00 |
$43.00 |
0.00% |
|
Mileage |
$515.00 |
$385.00 |
$247.00 |
$522.00 |
$520.00 |
-0.38% |
|
Misc/Office Expense |
$45.00 |
|
|
$50.00 |
$50.00 |
0.00% |
|
Postage |
$15.00 |
|
$50.00 |
$50.00 |
$50.00 |
0.00% |
|
Printing/Copies |
$35.00 |
$50.00 |
$50.00 |
$50.00 |
$50.00 |
0.00% |
|
Registration Fees |
$29.00 |
$30.00 |
$30.00 |
$15.00 |
$15.00 |
0.00% |
|
Rent |
|
|
|
|
|
0.00% |
|
Travel - Airfare |
|
|
|
|
|
0.00% |
|
Web Site |
$85.00 |
$100.00 |
$100.00 |
$100.00 |
$100.00 |
0.00% |
|
Other (specify) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
$1,239.00 |
$1,157.00 |
$991.00 |
$1,090.00 |
$1,198.00 |
9.91% |
|
|
|
|
|
|
|
|
|
Budget includes a request to be reimbursed for one night's lodging at the ECR Forum which requires Assembly authorization |
||||||
The Finance Committee opposes the approval of the budget with expenses for ECR Forum included.
The Finance Committee recommends the Assembly reject the Grapevine Representative’s budget.
The Finance Committee supports the adoption of a Grapevine Representative budget that excluded the ECR Forum expenses.
|
PUBLIC INFORMATION WITHOUT ECRF - Dept 11 |
||||||
|
|
2007 Budget |
2008 Budget |
2009 Budget |
2010 Budget |
2011 Budget |
Variance from 2010 budget |
|
Archives Rent |
|
|
|
|
|
0.00% |
|
Bank Charges |
|
|
|
|
|
0.00% |
|
Conference Loss |
|
|
|
|
|
0.00% |
|
GSO Conference |
|
|
|
|
|
0.00% |
|
GSO Conference Extra |
|
|
|
|
|
0.00% |
|
Health Fair Booth Fee |
|
|
|
|
|
0.00% |
|
Interpreters/Equipment |
|
|
|
|
|
0.00% |
|
Literature |
$215.00 |
$300.00 |
$150.00 |
$150.00 |
$150.00 |
0.00% |
|
Lodging |
$223.00 |
$210.00 |
$264.00 |
$110.00 |
$125.00 |
13.64% |
|
Meals |
$77.00 |
$82.00 |
$100.00 |
$43.00 |
$43.00 |
0.00% |
|
Mileage |
$515.00 |
$385.00 |
$247.00 |
$522.00 |
$520.00 |
-0.38% |
|
Misc/Office Expense |
$45.00 |
|
|
$50.00 |
$50.00 |
0.00% |
|
Postage |
$15.00 |
|
$50.00 |
$50.00 |
$50.00 |
0.00% |
|
Printing/Copies |
$35.00 |
$50.00 |
$50.00 |
$50.00 |
$50.00 |
0.00% |
|
Registration Fees |
$29.00 |
$30.00 |
$30.00 |
$15.00 |
$15.00 |
0.00% |
|
Rent |
|
|
|
|
|
0.00% |
|
Travel - Airfare |
|
|
|
|
|
0.00% |
|
Web Site |
$85.00 |
$100.00 |
$100.00 |
$100.00 |
$100.00 |
0.00% |
|
Other (specify) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
$1,239.00 |
$1,157.00 |
$991.00 |
$1,090.00 |
$1,103.00 |
1.19% |
|
TREATMENT - Dept 12 |
||||||
|
|
2007 Budget |
2008 Budget |
2009 Budget |
2010 Budget |
2011 Budget |
Variance from 2010 budget |
|
Archives Rent |
|
|
|
|
|
0.00% |
|
Bank Charges |
|
|
|
|
|
0.00% |
|
Conference Loss |
|
|
|
|
|
0.00% |
|
GSO Conference |
|
|
|
|
|
0.00% |
|
GSO Conference Extra |
|
|
|
|
|
0.00% |
|
Health Fair Booth Fee |
|
|
|
|
|
0.00% |
|
Interpreters/Equipment |
|
|
|
|
|
0.00% |
|
Literature |
$100.00 |
$100.00 |
$300.00 |
$300.00 |
$300.00 |
0.00% |
|
Lodging |
$223.00 |
$210.00 |
$264.00 |
$110.00 |
$125.00 |
13.64% |
|
Meals |
$77.00 |
$82.00 |
$100.00 |
$43.00 |
$43.00 |
0.00% |
|
Mileage |
$516.96 |
$222.00 |
$314.00 |
$400.00 |
$550.00 |
37.50% |
|
Misc/Office Expense |
$200.00 |
$115.00 |
|
|
$20.00 |
0.00% |
|
Postage |
$15.00 |
$80.00 |
|
|
$10.00 |
0.00% |
|
Printing/Copies |
$293.04 |
$200.00 |
|
$215.00 |
$215.00 |
0.00% |
|
Registration Fees |
$29.00 |
$30.00 |
$30.00 |
$15.00 |
$15.00 |
0.00% |
|
Rent |
|
|
|
|
|
0.00% |
|
Travel - Airfare |
|
|
|
|
|
0.00% |
|
Web Site |
|
|
|
|
|
0.00% |
|
Other (specify) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
$1,454.00 |
$1,039.00 |
$1,008.00 |
$1,083.00 |
$1,278.00 |
18.01% |
|
|
|
|
|
|
|
|
|
This budget must be approved by the Area Assembly. The total budgeted amount is 10% greater than the prior year. |
||||||
|
Mileage is up is because Chair lives in District 18. |
||||||
|
Lodging: Spring Conference |
||||||
The Finance Committee recommends the Assembly approve the Treatment Chair’s budget.
|
SPECIAL NEEDS - Dept 13 |
||||||
|
|
2007 Budget |
2008 Budget |
2009 Budget |
2010 Budget |
2011 Budget |
Variance from 2010 budget |
|
Archives Rent |
|
|
|
|
|
0.00% |
|
Bank Charges |
|
|
|
|
|
0.00% |
|
Conference Loss |
|
|
|
|
|
0.00% |
|
GSO Conference |
|
|
|
|
|
0.00% |
|
GSO Conference Extra |
|
|
|
|
|
0.00% |
|
Health Fair Booth Fee |
|
|
|
|
|
0.00% |
|
Interpreters/Equipment |
$33.00 |
|
|
|
|
0.00% |
|
Literature |
$165.00 |
|
$50.00 |
$150.00 |
$50.00 |
-66.67% |
|
Lodging |
$223.00 |
$210.00 |
$264.00 |
$110.00 |
$125.00 |
13.64% |
|
Meals |
$77.00 |
$82.00 |
$100.00 |
$20.00 |
$40.00 |
100.00% |
|
Mileage |
$400.00 |
$500.00 |
$550.00 |
$722.00 |
$761.00 |
5.40% |
|
Misc/Office Expense |
$100.00 |
$30.00 |
$15.00 |
$30.00 |
$35.00 |
16.67% |
|
Postage |
$60.00 |
$15.00 |
$15.00 |
$15.00 |
$75.00 |
400.00% |
|
Printing/Copies |
$100.00 |
$25.00 |
$15.00 |
$15.00 |
$80.00 |
433.33% |
|
Registration Fees |
$29.00 |
$30.00 |
$30.00 |
$15.00 |
$15.00 |
0.00% |
|
Rent |
|
|
|
|
|
0.00% |
|
Travel - Airfare |
|
|
|
|
|
0.00% |
|
Web Site |
|
|
|
|
|
0.00% |
|
Other (specify) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
$1,187.00 |
$892.00 |
$1,039.00 |
$1,077.00 |
$1,181.00 |
9.66% |
The Special Need Chair’s budget is automatically approved as the proposed budget falls within 10% of the prior year’s budget.
|
ARCHIVES CHAIR - Dept 18 |
||||||
|
|
2007 Budget |
2008 Budget |
2009 Budget |
2010 Budget |
2011 Budget |
Variance from 2010 budget |
|
Archives Rent |
|
|
|
|
|
0.00% |
|
Bank Charges |
|
|
|
|
|
0.00% |
|
Conference Loss |
|
|
|
|
|
0.00% |
|
GSO Conference |
|
|
|
|
|
0.00% |
|
GSO Conference Extra |
|
|
|
|
|
0.00% |
|
Health Fair Booth Fee |
|
|
|
|
|
0.00% |
|
Interpreters/Equipment |
|
|
|
|
|
0.00% |
|
Literature |
|
|
|
|
|
0.00% |
|
Lodging |
$223.00 |
$210.00 |
$264.00 |
$110.00 |
$125.00 |
13.64% |
|
Meals |
$77.00 |
$82.00 |
$100.00 |
$43.00 |
$47.00 |
9.30% |
|
Mileage |
$300.00 |
$200.00 |
$410.00 |
$410.00 |
$451.00 |
10.00% |
|
Misc/Office Expense |
$25.00 |
$15.00 |
|
$15.00 |
$16.00 |
6.67% |
|
Postage |
$19.50 |
$16.40 |
|
$20.00 |
$20.00 |
0.00% |
|
Printing/Copies |
$25.00 |
$25.00 |
|
$25.00 |
$25.00 |
0.00% |
|
Registration Fees |
$29.00 |
$30.00 |
$30.00 |
$15.00 |
$16.00 |
6.67% |
|
Rent |
|
|
|
|
|
0.00% |
|
Travel - Airfare |
|
|
|
|
|
0.00% |
|
Web Site |
|
|
|
|
|
0.00% |
|
Other (specify) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
$698.50 |
$578.40 |
$804.00 |
$638.00 |
$700.00 |
9.72% |
|
|
|
|
|
|
|
|
|
Adjusted Spring Conference costs to reflect 2011 projected cost. |
|
|
|
|||
|
Mileage increased. |
|
|
|
|
|
|
The Archives Chair’s budget is automatically approved as the proposed budget falls within 10% of the prior year’s budget.
|
ARCHIVIST - Dept 14 |
||||||
|
|
2007 Budget |
2008 Budget |
2009 Budget |
2010 Budget |
2011 Budget |
Variance from 2010 budget |
|
Archives Rent |
$1,200.00 |
$1,200.00 |
$1,200.00 |
$1,200.00 |
$1,200.00 |
0.00% |
|
Bank Charges |
|
|
|
|
|
0.00% |
|
Conference Loss |
|
|
|
|
|
0.00% |
|
GSO Conference |
|
|
|
|
|
0.00% |
|
GSO Conference Extra |
|
|
|
|
|
0.00% |
|
Health Fair Booth Fee |
|
|
|
|
|
0.00% |
|
Interpreters/Equipment |
|
|
|
|
|
0.00% |
|
Literature |
|
|
|
$25.00 |
|
-100.00% |
|
Lodging |
$720.00 |
$515.00 |
$648.00 |
$450.00 |
$350.00 |
-22.22% |
|
Meals |
$120.00 |
$102.00 |
$100.00 |
$71.00 |
$70.00 |
-1.41% |
|
Mileage |
$570.00 |
$675.00 |
$615.00 |
$615.00 |
$555.00 |
-9.76% |
|
Misc/Office Expense |
$295.00 |
$198.00 |
$145.00 |
$550.00 |
$725.00 |
31.82% |
|
Postage |
$40.00 |
$20.00 |
$20.00 |
$10.00 |
$25.00 |
150.00% |
|
Printing/Copies |
$180.00 |
$175.00 |
$250.00 |
$330.00 |
$330.00 |
0.00% |
|
Registration Fees |
$100.00 |
$40.00 |
$55.00 |
$50.00 |
$45.00 |
-10.00% |
|
Rent |
|
|
|
|
|
0.00% |
|
Travel - Airfare |
$350.00 |
|
|
|
|
0.00% |
|
Web Site |
|
|
|
|
|
0.00% |
|
Other (specify) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
$3,575.00 |
$2,925.00 |
$3,033.00 |
$3,301.00 |
$3,300.00 |
-0.03% |
The Archivist budget is automatically approved as the proposed budget falls within 10% of the prior year’s budget.
|
ALT CHAIR - Dept 15 |
||||||
|
|
2007 Budget |
2008 Budget |
2009 Budget |
2010 Budget |
2011 Budget |
Variance from 2010 budget |
|
Archives Rent |
|
|
|
|
|
0.00% |
|
Bank Charges |
|
|
|
|
|
0.00% |
|
Conference Loss |
|
|
|
|
|
0.00% |
|
GSO Conference |
|
|
|
|
|
0.00% |
|
GSO Conference Extra |
|
|
|
|
|
0.00% |
|
Health Fair Booth Fee |
|
|
|
|
|
0.00% |
|
Interpreters/Equipment |
|
|
|
|
|
0.00% |
|
Literature |
|
|
|
|
|
0.00% |
|
Lodging |
$121.00 |
|
|
$330.00 |
$121.00 |
-63.33% |
|
Meals |
|
|
|
|
|
0.00% |
|
Mileage |
$109.50 |
$235.00 |
$367.69 |
$320.00 |
$640.00 |
100.00% |
|
Misc/Office Expense |
$317.00 |
$65.00 |
$145.00 |
$100.00 |
$93.00 |
-7.00% |
|
Postage |
|
$30.00 |
$5.00 |
$5.00 |
$5.00 |
0.00% |
|
Printing/Copies |
$100.00 |
$30.00 |
$269.00 |
$125.00 |
$110.00 |
-12.00% |
|
Registration Fees |
$29.00 |
$30.00 |
$30.00 |
$15.00 |
$15.00 |
0.00% |
|
Rent |
|
|
|
|
|
0.00% |
|
Travel - Airfare |
|
|
|
|
|
0.00% |
|
Web Site |
|
|
|
|
|
0.00% |
|
Other (specify) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
$676.50 |
$390.00 |
$816.69 |
$895.00 |
$984.00 |
9.94% |
|
|
|
|
|
|
|
|
|
|
||||||
|
Lodging adjusted down - one night for Spring Conference. |
|
|
|
|||
|
Mileage significantly increased (2x). |
|
|
|
|
|
|
The Alternate Chair’s budget is automatically approved as the proposed budget falls within 10% of the prior year’s budget.
|
ALT SECRETARY - Dept 16 |
||||||
|
|
2007 Budget |
2008 Budget |
2009 Budget |
2010 Budget |
2011 Budget |
Variance from 2010 budget |
|
Archives Rent |
|
|
|
|
|
0.00% |
|
Bank Charges |
|
|
|
|
|
0.00% |
|
Conference Loss |
|
|
|
|
|
0.00% |
|
GSO Conference |
|
|
|
|
|
0.00% |
|
GSO Conference Extra |
|
|
|
|
|
0.00% |
|
Health Fair Booth Fee |
|
|
|
|
|
0.00% |
|
Interpreters/Equipment |
|
|
|
|
|
0.00% |
|
Literature |
|
|
|
|
|
0.00% |
|
Lodging |
|
|
|
$110.00 |
$125.00 |
13.64% |
|
Meals |
|
|
|
|
|
0.00% |
|
Mileage |
$261.00 |
$261.00 |
$261.00 |
$261.00 |
$60.00 |
-77.01% |
|
Misc/Office Expense |
$30.00 |
$30.00 |
$30.00 |
$30.00 |
$75.00 |
150.00% |
|
Postage |
|
|
|
|
|
0.00% |
|
Printing/Copies |
|
|
|
|
|
0.00% |
|
Registration Fees |
$29.00 |
$30.00 |
$30.00 |
$15.00 |
$15.00 |
0.00% |
|
Rent |
|
|
|
|
|
0.00% |
|
Travel - Airfare |
|
|
|
|
|
0.00% |
|
Web Site |
|
|
|
|
|
0.00% |
|
Other (specify) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
$320.00 |
$321.00 |
$321.00 |
$416.00 |
$275.00 |
-33.89% |
|
|
|
|
|
|
|
|
|
|
||||||
|
The budget for lodging is a contingency entry in the event the Alt Secretary resigns and the appointed replacement lives greater than 100 miles from the Spring Conference location. |
||||||
The Alternate Secretary’s budget is automatically approved as the proposed budget falls within 10% of the prior year’s budget.
|
ALT TREASURER - Dept 17 |
||||||
|
|
2007 Budget |
2008 Budget |
2009 Budget |
2010 Budget |
2011 Budget |
Variance from 2010 budget |
|
Archives Rent |
|
|
|
|
|
0.00% |
|
Bank Charges |
|
|
|
|
|
0.00% |
|
Conference Loss |
|
|
|
|
|
0.00% |
|
GSO Conference |
|
|
|
|
|
0.00% |
|
GSO Conference Extra |
|
|
|
|
|
0.00% |
|
Health Fair Booth Fee |
|
|
|
|
|
0.00% |
|
Interpreters/Equipment |
|
|
|
|
|
0.00% |
|
Literature |
|
|
|
|
|
0.00% |
|
Lodging |
$101.00 |
|
$132.00 |
$220.00 |
|
-100.00% |
|
Meals |
|
|
|
|
|
0.00% |
|
Mileage |
$336.00 |
$165.00 |
$36.00 |
$65.00 |
$311.25 |
378.85% |
|
Misc/Office Expense |
|
$15.00 |
$15.00 |
$15.00 |
$15.00 |
0.00% |
|
Postage |
|
|
|
|
|
0.00% |
|
Printing/Copies |
|
|
|
|
|
0.00% |
|
Registration Fees |
$29.00 |
$30.00 |
$30.00 |
$15.00 |
$15.00 |
0.00% |
|
Rent |
|
|
|
|
|
0.00% |
|
Travel - Airfare |
|
|
|
|
|
0.00% |
|
Web Site |
|
|
|
|
|
0.00% |
|
Other (specify) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
$466.00 |
$210.00 |
$213.00 |
$315.00 |
$341.25 |
8.33% |
|
|
|
|
|
|
|
|
|
Mileage: Assembles, Delegates Workshop; Supplemental Finance Committee Meetings |
|
|||||
The Alternate Treasurer’s budget is automatically approved as the proposed budget falls within 10% of the prior year’s budget.
The 2011 Finance Committee consists of: Drew A., John B., Ken G., Nancy G., Fred K., Theresa W.
Question from the floor: Is there any effort made to reconcile the budget with actual intake of receipts?
The same question was asked two years ago and it was answered that we typically budget for amount A and typically spend 0.75A…and that when the question was asked last year, the answer was that we are here to do service work and that God will provide.
Question from the floor: Why is the $1,200 GSO Conference fee separate from the $4,600 conference extra and why is the $1,200 GSO conference fee included in the Delegate’s budget.
The reason for the separation is to facilitate year by year comparisons, and that the idea of moving the GSO Conference fee to the Overhead budgeting category will be discussed in committee for the 2012 budget.
The treasurer’s report was approved by the Assembly.
DELEGATE’S REPORT – Nancy H.
It is an honor and a privilege to serve as Area 75's Panel 61 Delegate. My term began on January 1st and I began receiving materials from GSO prior to that date.
The last Board Weekend was held in November and the Quarterly Report from GSO has been sent out so I am not going to repeat that information. If you have received the report in your group or district and have questions please contact me and I will hopefully be able to get you an answer.
Some items in Pam R's report to the region's delegates included 1) There is grave concern with Grapevine losses. One way we can help is to subscribe. I hope if you do not have a subscription already that you would consider getting one. 2) They continue to look at expenses and ways to reduce costs. In that regard the 2012 Conference will be in Rye, NY as a cost saving measure. 3) A new Executive Editor to replace Robin has been hired. Her name is Ami B. She has management, editorial, and publishing experience. 4) They continue to look at e-publishing of our Big Book. 5) Many service pieces are being reviewed for language update. More information will be available after the January Board meeting. 6) The international Convention in San Antonio was budgeted to break even with an attendance of 41,000. No one could have envisioned that 53,000 would show up in today's economy. The profit however, is welcome in light of Grapevine losses and eventual start-up costs of e-publishing ventures.
I have been assigned to the Literature committee. The agenda has not been finalized for the Conference. Items for the agenda were due January 15th and the agenda will be set at the Trustee's meeting the last weekend in January. Known items to date for the literature committee are:
Review the revised draft pamphlet “The AA Member-Medications and Other Drugs”.
Review progress report from the Trustees’ Literature Committee on the development of literature which focuses on spirituality that includes stories from atheists and agnostics who are successfully sober in Alcoholics Anonymous.
Review progress report from the Trustees’ Literature Committee on the revision of the pamphlet “AA and the Armed Forces”.
Review revisions to the Living Sober booklet.
Consider suggestion to replace the text under “When you’re a GSR” in the pamphlet “GSR General Service Representative”.
I expect to receive background material on all of the agenda items approximately February 15th. While it is not practical to distribute all of this information to everyone I will be doing the following:
Send specific committee information to the person who will be facilitating the discussion for that committee at the Delegate's Workshop which will be held March 27th in Madison.
Send a complete set of information to the Alternate Delegate, Area Chair and Alternate Area Chair
Send a complete set or specific committee information to any Area Committee member upon request.
Please remember that this information is confidential as it contains last names of AA members. Therefore it cannot be posted to any web sites and should be destroyed if printed out in an appropriate manner. Due to the volume of paper and expense of printing, distribution will be by a file sent via email or on a CD.
I have several District visits scheduled. If you would like me to participate in a District meeting or at a District event please contact me so that I can put you on my schedule.
Nancy H., Area 75 Delegate, Panel 61
CHAIRPERSON’S REPORT – Randy R.
Good morning to all. Thank you again for allowing me to serve in Area 75. It has always been viewed by me as a privilege and an honor. I will respect this position and serve it to the best of my ability throughout the term.
Shortly after the fall elections I met with Nancy H. (past chair) at my home for a transition meeting. The transition meeting went well and lasted a few hours. All that we talked about made good sense at the time. I was also engaged in finding a meeting location for the Standing Chair Committee members to transition with each other. I located a meeting facility at the Wheaton Franciscan Urgent Care-Wauwatosa.
We met at the Wheaton Franciscan facility on December 5th (Sunday) 2010. The transition went well and so did the agenda planning for the January 16th, 2011 Winter Assembly. Snacks were provided by an anonymous donor which was a surprise to me and to all who attended the meeting. I believe all of us left the facility with a clear understanding to our new positions and responsibilities.
The chair and all the standing committee members were invited to the Tri-District Workshop on January 8th, 2011. The workshop was held at St. Luke’s Church, 300 Carroll Street, Waukesha. It appeared to go well for all that showed. The workshop had a good turn out as well.
I have also been trying to fill the DCM vacancies for the Agenda Planning Committee; I am in need of one more DCM who has just started their term. As of now the committee is made up of Mark V. Dst. 16, Frank S. Dst. 14, Lynn G. Dst. 29, the past Delegate George P., the present Delegate Nancy H. and the Area 75 Chair.
My personal life has been extremely chaotic (work and family) by being gone and out of town so often, which is not the normal. I did not prepare myself properly for the January 16th, 2011 meeting and this will not repeat itself. Thank you for your patience.
Hope to see all of you at the Delegates Workshop on March 27th, 2011.
Yours in Service
Randy R.
Area 75 Chairperson
ARCHIVE CHAIR – Paul E.
I will take this opportunity to formally introduce myself as the newly appointed archives chairperson for Area 75’s 2011 and 2012 term.
I would like to thank Randy R for this service position and Terry R, a past archives chairperson for backing me in this term and everyone that has helped me during this smooth transition.
I am currently learning my responsibilities as Area Archives Chairperson.
I am looking forward to working with our Archivist Nancy S and serving all Area 75 Districts. As Are 75 Archives Chairperson I will come to your District meeting and discuss what the Archives is and answer any questions.
If you want the Archives display at any function in Area 75 please contact Nancy or myself. We will be happy to come to your event.
Thank you for this privilege of serving and preserving this amazing fellowships history.
Area 75 Archives Chair: Paul E.
CPC CHAIR – Brent W.
Met with district chairs, exchanged ideas on CPC…what works for them, and what does not.
Discussed the upcoming AA presentation for staff at VA medical hospital in Milwaukee.
Will contact DCMs and make contact information available to all district CPC Chairs.
Began seeking an alternate CPC chair.
Brent W. – Area 75 CPC chair
CORRECTIONS CHAIR – Ken N.
No written report.
Good morning, I have attended the tri-county workshop in Waukesha on the 8th of January, and I spoke at the central office last Tuesday. As of now we are trying to set up a committee of people in different districts to serve as contacts in different parts of the state so one person is not trying to do everything for corrections in the state. If you want me in your districts please invite me. At our meeting this morning we had thirteen people. MCCC (Milwaukee County Corrections Committee) is looking for volunteers to go into the prisons, with one hitch, whoever puts an application to go into the house of corrections has to have ten years clean time. I am going to look into this, but that is their rule, and we have to play by their rules when we are in their house. Rainbow cans are available for anyone who wants them for their district.
Ken N.
PI CHAIR – Barb W.
PI Report January 16, 2011
I met with the past PI Chairperson, Liz Y. on Nov 26th 2010 to transition responsibilities of the PI position, most notably to learn about the Area Website.
I have attended the Stepping Into the New Year workshop, hosted by districts 13, 32 & 34 on January 8th.
I have gone over the literature that was pass on, so now know a bit more about the position.
I am available, same as the other chair people, to visit your district or group.
I would like to encourage district PI Chairpeople, or DCM’s, if you do not have a PI Chairperson, to review your district meetings listed on the website, to make sure they are up to date.
I would like to thank the district PI Chairs who met with me this morning. I would also like to thank those who could not make the meeting, but stopped by to introduce themselves to me.
Respectfully submitted,
Barb W.
Area 75 PI Chairperson
AREA WEBMASTER Allen B.
No written report
We have recently set up the anonymous emails we have talked about for all the committee chairs. This afternoon I have my laptop with me so if anyone has any questions I am here to help out.
Allen B.
SPECIAL NEEDS CHAIR –Thomas D.
No written report.
We had a really good meeting this morning. We had a request for translation equipment for the upcoming conference so we will be arranging that. We have been working on a letter for some time and in the next two months we will get the final draft out. Two advocacy groups are working with various people with disabilities and letting them know about AA,, that we are out here. We will be sending out some information attachments to the district committee chairs and asking them to work with their local advocacy groups. Several of the district chairs are working on workshops on special needs. We are going to try and get some of the information up on the Area 75 website. I am available to come to the various districts if you invite me. And finally we are working on an Area display to show at assemblies and functions.
Tom D.
TREATMENT CHAIR – Lori S.
I had six districts represented at the standing committee meeting and I would love to see more.
District 16: VA is charging literature to treatment account at Milwaukee Central Office. There is an orientation for new patients and AA is getting more involved. Aside from VA, they are involved with 2nd Century, a transitional living facility.
District 15: Treatment centers are not working AA, but they are working the 12 steps.
District 20: All treatment facilities in district 20 have meetings and have been provided contact information for one hundred men and one hundred women who are sober.
Districts represented in the standing committee meetings are trying to nudge in facilities, leave literature, and provide outside contacts.
Love & Service,
Lori S.
GRAPEVINE CHAIR – Stu E.
Greetings to all attending the first Area 75 Assembly of 2011, especially those here for the first time today. I hope each of you finds General Service to Alcoholics Anonymous to be as positive an experience as I have these past years. I have always found that service work has enhanced my commitment to my own sobriety and that it genuinely helps us to be a part of the solution.
First I have an announcement today. On November 8, 2010 a new Executive Editor/ Publisher was hired by the A.A. Grapevine, Inc. Ami B. was selected by the usual process from a pool of about 120 applicants. She comes with an impressive academic and professional background. Ami is fluent in both English and Spanish. The hiring was announced by the Chairman of the A.A. Grapevine Board, Ken B.
A new Grapevine Book has been released. Its title is Spiritual Awakenings II, More Journeys of the Spirit. It is 142 pages long and includes seventy-four articles or excerpts. It can be purchased at any of our central or intergroup offices or ordered directly from the A.A. Grapevine. Cost is $10.95 if ordered direct from the Grapevine.
Our next piece of news concerns the Grapevine Survey conducted in many areas as an outgrowth of a General Service Conference Advisory Action in 2010. While all 93 areas in the U.S. and Canada forwarded answers to the General Service Conference Coordinator for the Grapevine Board and the Conference Committee on the Grapevine for the first four questions on the survey here, sixty-two areas participated in an expanded version of the survey. Area 75 saw this expanded survey. In total, 8,079 completed surveys were received, including 131 from LaVina subscribers who answered these questions. Fifty-seven were received here in Area 75 before the deadline. All were entered onto spreadsheets by me and forwarded to the data input working committees for inclusion in the survey. Our participation seemed slightly above average for an area of our size. The bottom line that the full survey and its results will be included in the Background material for members of the 61st General Service Conference and, presumably, the Background Material the Grapevine Committee will through at the Delegates’ Workshop here on March 27th. About five surveys received after the deadline could not be included in that survey, but I have read them and have those copies for committee use.
A few points from the survey concerning the future of Our Meeting in Print:
53% of respondents believe the magazine should be self-supporting. 13% said no. 34% of respondents answered “Don’t Know.”
When asked whether the Grapevine should be priced lower than the production cost, results were unclear with 38% indicating “Don’t Know,” 35% answered “No”, and 27% answered “Yes.”
The vast majority of respondents indicated the Grapevine is an important tool and that they want the magazine to continue.
The Area 75 Grapevine Committee met this morning with the Literature committee.
Yours in recovery and service,
Stu E.
Area 75 Grapevine Chair
ALT DELEGATE/LITERATURE CHAIR – Todd U.
I would like to welcome those of you who are attending your first Area 75 meeting. I hope that it has been a positive experience for you and that you in turn will encourage others from your home group and districts to attend.
In addition to serving as the Area 75 Alternate Delegate, I also serve as your Area 75 Literature Chair. I will keep you informed of new developments and changes to the conference approved literature available from A.A. World Services Inc.
Our committee displays A.A. literature and audiovisual material at every possible area and district function and selling literature at those functions helps to carry the A.A. message and fulfill our primary purpose.
Last month I met with John B., our past Alt delegate and exchanged information in our own transition meeting. I have also attended the Area transition meeting to meet and greet the past and incoming Area Chairs.
As outgoing Treasurer, I have balanced the books, changed bank information, and forwarded all Treasury information to Drew A. Last weekend I met with the outgoing Finance committee for final bill approval. I have submitted last year’s books to two of our past treasurers for audit.
Projects forwarded to the 2011 Literature Committee:
Revised draft pamphlet “The AA Member – Medications and other drugs”
Review revisions on “Living Sober” booklet
Review progress on Spirituality Literature
Review revisions on “AA and the Armed Services” pamphlet
Review replacement of text in the When you’re a GSR pamphlet
I have registered for the upcoming East Central Region Conference of Delegates Past and Present to be held February 11-13 in Appleton, WI. I hope to come away with a better understanding of the committee process utilized by our General Service Conference at New York.
I am available to attend district meetings as your Area Literature Chair if you would like and I look forward to seeing all of you again at the upcoming Delegates Workshop – March 27 at the Madison Senior Center.
In Service,
Todd U. - Panel 61 Alternate Delegate & Literature Chair
CONFERENCE ADVISORY REPORT CHAIR – Bob S.
No written report provided.
SPRING 2011 CONFERENCE CHAIR – Ken N.
As of today we have about 45 registrants.
We need $4,500 or 300 registrants…so register for the conference.
SPRING 2012 CONFERENCE CHAIR – Nancy G. for Dave S.
The Marriott Hotel & Conference Center (Madison/Middleton) has been reserved for May 4-6, 2012.
All conference committee chairpersons have been selected and planning is underway.
Main AA speakers have been selected.
Main Al-Anon speaker for Saturday afternoon has been selected.
Theme has been selected and is “Unity in Action.”
Conference planning is progressing on schedule with our next meeting set for January 18, 2011.
We will have a table at the Spring 2011 conference which will have the flyer with registration form. The first one hundred registrants will be entered in a drawing for a set of conference tapes.
Please feel free to contact me directly with any questions, suggestions or concerns.
SPRING 2013 CONFERENCE CHAIR – Joel for Jim B.
No written report. First meeting will be later in 2011.
MAICO – Kathy W.
Area 75 - MAICO Report
Madison Area Intergroup Central Office
6033 Monona Drive
Madison, WI.
608-222-8989
Email: maico@tds.net
MAICO Reps Winter Event – Feb. 5th – Theme: 12th Step, Trinity Lutheran Church, 1904 Winnebago St., Madison, WI., 10am to 3pm
MAICO Steering Committee investigating whether to accept customer credit cards for purchasing of merchandise. Steering Committee gathering information to be discussed at February 8th Steering committee meeting.
MAICO’s current lease is up August 31, 2011, MAICO Steering Committee looking for another office space possibly with handicap accessibility better than the ramp MAICO has now at current location.
Winnebago Land Central Office – Les M.
Winnebagoland Central Office
We’ve been purchasing quite a bit of literature since I was elected as chairman at Central Office, trying to balance out our inventory. Also we’re putting a price list together, and developing a plan for pricing our literature.
Our hotline is manned by all volunteers during the day, then transferred to a volunteer phone line at night, & transferred to the Blandine house on weekends.
We take literature to the Ripon breakfast 1st Sunday of the Month, and Third Sunday breakfast in Fond du Lac. We also take literature wherever we’re asked.
We’re also in the process of replacing our copy machine, & also looking into creating a website for our office.
Winnebagoland Chairman
Les M.
MILWAUKEE CENTRAL OFFICE – Nancy S. for Jim B.
The implementation of our computer software changes is near completion. All financial transactions now flow through the cash register and into QuickBooks financial software. This provides us with instant report capability and accurate inventory information. In addition, all group information is easily editable and assessable through Sugar/CRM software. We continue to work on improvements to the web site.
The office has opened up the meeting room for AA functions in off office hours. District 14 is now holding their monthly meetings there. District 16 has held their oen meeting and concepts workshop at the office. District 16 will hold their upcoming open meeting on March 6th. Anyone interested in utilizing the meeting room for their event should contact Jim B.
Mark your calendars for the September 17. The annual Jamboree will again be held at the Zoo. The speaker will be Mildred F from Toronto. More information will follow.
The office is open Monday through Friday 9am to 6pm and Saturday 9am to 5pm. We continue to host 12 meetings a week. Monday through Friday 12:15pm and 4pm and Saturday 10:30am and 3pm. The hotline is manned 24 hours per day, 7 days per week.
Respectfully submitted,
Jim B.
RACINE AREA CENTRAL OFFICE-
No report.
PROPOSALS FOR AGENDA – Randy R. presenting for Rick M.
AREA 75 PROPOSAL FORM PROPOSAL
Proposal Sponsor: Rick M. Sponsor Phone:
Sponsors Service Position: G.S.R., Alt. D.C.M. and Literature District 32
Describe your proposal:
Revise Area 75 Proposal Form (see attached)
List primary benefits of your proposal to the area:
“Simplify and Clarify proposal discussion and understanding so that assembly members can understand what they are voting for.”
**What will happen if we vote yes to this proposal?
We would have a new form to use which should add clarity and understanding to the proposal approval process. In addition it should help with unity within Area 75 as confusion regarding what would happen as the result of a vote should be lessened or eliminated.
*** What will happen if you vote no to this proposal?
Proposal Form will remain the same
see www.area75.org/business.html Area Proposal Form
Estimate any funding required:
“There are no foreseen expenditures to the Area”
New Business
All Area 75 budgets were approved as recommended by the finance committee.
Motion to provide funding for required deposit of $4,500 for the 2011 Area 75 Spring conference (if necessary) was approved.
Coffee Volunteers: Delegate’s Workshop March 27, 2011—Nancy S. and Paul E.
Pre-Conference Assembly—Mark
The meeting closed at 3:10 pm with the Responsibility Declaration:
“When anyone, anywhere reaches out, I want the hand of A.A. always to be there, and for that; I am responsible!”
If you have not already done so, please register for our Area 75 Spring Conference to be held at the Brookfield Sheraton, Brookfield, WI. Call 800-221-6671 or (262) 786-1100 for room reservations. Be sure to pick up flyers to take back and distribute to your respective groups & districts.
Upcoming dates:
02/11/11 - 02/13/11 - ECR Conference of Delegates Past and Present (Appleton, WI)
03/27/11 - Delegate's Workshop at the Madison Senior Center
04/10/11 - Pre-Conference Assembly at the Madison Senior Center
5/1/11 - 5/7/11 General Service Conference (New York)
05/20/11 - 05/22/11 - Spring Conference in Brookfield (Delegate's Report)
06/26/11 - Summer Service Meeting at the Madison Senior Center
7/22/11 – 7/24/11 East Central Regional Conference in Columbus, Indiana
10/16/11 - Fall Service Assembly at the Madison Senior Center
11/11/11 - 11/13/11 – East Central Regional Forum in Miamisburg, Ohio